posted 11.20.2024

Practice Administrator - Full Time

Organization: Kitsap OBGYN

Location: Silverdale, Washington

How to apply: Email lauren@harrishealthcareconsulting.com

At Kitsap OBGYN, we are a group of local providers committed to delivering comprehensive, compassionate, quality OB/GYN care for our community through all stages of life. We have been serving patients in Kitsap County for the past 40 years. With us, your care is very personal. 

We are seeking an experienced medical Practice Administrator to join our thriving practice. If you have a heart for partnering with clinicians and teams to deliver exceptional OB/GYN care to your local community and for developing and maintaining a thriving workplace culture, we would love to meet you.

Our Corporate Values are:

Effective Communication – We practice successful, clear, kind, complete exchanges of information and ideas

Engagement – We believe our efforts make a difference through our enthusiasm and dedication

Teamwork – We work together effectively and efficiently toward shared goals

Respect – We recognize and acknowledge the rights, feelings and abilities of others

Accountability – We take responsibility for our performance and behaviors

Compassion – We demonstrate kindness, caring and a willingness to help others

About Us:

• Long-established, thriving practice with 8 providers and over 30 dedicated staff members
• Strong team culture with exceptional physician leadership
• Beautiful Pacific Northwest location

Why Join Us?

• Collaborative, supportive work environment
• Stable, growing practice with excellent reputation
• Work-life balance with set weekday hours
• Competitive compensation and comprehensive benefits
• Opportunity to make a significant impact on women's healthcare in our community

Key Responsibilities:

• Strategic leadership of clinic operations, finance, and human resources
• Development and implementation of organizational goals and growth initiatives
• Financial management including budgeting, analysis, and reporting
• Team development and staff engagement
• Oversight of key departments including billing, clinical operations, and front office
• Compliance and risk management
• Provider relations and external stakeholder management

Required Qualifications:

• Bachelor's Degree (Master's preferred)
• 5+ years senior leadership experience in ambulatory healthcare
• Strong financial management and accounting expertise
• Proven track record in staff development and team leadership
• Healthcare operations and compliance experience
• Proficiency in QuickBooks and Excel

Preferred Qualifications:

• CMPE or FACMPE certification
• OB/GYN practice experience
• Experience with practice growth initiatives

Schedule: Monday to Friday, day shift

Compensation & Benefits:

• Salary: $115,000 - $135,000
• Comprehensive benefit package
• 401(k) with immediate vesting and employer match
• Generous PTO
• Professional development support

Join our mission of delivering comprehensive, compassionate OB/GYN care to our community. If you're a hands-on leader who thrives on developing teams and driving operational excellence, we want to meet you.

Work Location: Silverdale, WA (In-person)

posted 10.28.2024

Medical Practice Administrator - Full Time

Organization: South Tabor Family Physicians

Location: Portland, Oregon

How to Apply: Contact
Lauren Harris, Harris Healthcare Consulting, LLC
Phone: 503-957-0415
info@harrishealthcareconsulting.com

Medical Practice Administrator - Join Our Unique Family-Focused Private Practice!

About Us

South Tabor Family Physicians has been a cornerstone of healthcare in the Portland area since 1958. As a 4-star Patient Centered Primary Care Home (PCPCH), we take pride not just in providing exceptional patient care, but in creating a supportive, family-like atmosphere where both patients and staff thrive. Our practice features 9 providers and serves our community with comprehensive care including an onsite lab, x-ray, case management, and nutrition counseling. What sets us apart? We're more than just colleagues – we are family members serving families. Our independent practice cultivates an environment where everyone's voice matters and longevity is celebrated – many of our team members have been with us over 20 years! We're proud of our approachable, warm, and nurturing culture that supports both our patients and our team.

The Role

We're seeking an enthusiastic and dedicated Administrator to join our leadership team and help guide our practice's future. This position will be part of a collaborative administrative team, working closely with our Physician owners, Finance Director and Clinical Staff Director.

Key Responsibilities:

• Provide strategic leadership and direction for all clinic activities

• Oversee our team of 49 employees with 10 direct reports

• Develop and update policies that promote quality care and positive practice culture

• Manage financial and operational aspects of our $5M+ practice

• Lead quality improvement initiatives and maintain PCPCH certification

• Oversee provider recruitment and staff development

• Negotiate payer and vendor contracts and manage our owned facility

• Represent our clinic on the PCCA Board and other community partnerships

• Support our practice growth initiatives

• Maintain our commitment to private practice excellence and sustainability

What You'll Bring:

• 5+ years of administrative experience in a healthcare setting – private practice leadership, preferred

• Strong background in healthcare operations and revenue cycle management, preferably in primary care

• Experience with EPIC electronic health records and reporting

• Skills in contract negotiation and review

• Outstanding leadership and communication skills

• Ability to build strong relationships with staff, providers, and patients

• Experience working directly with physician leaders

What We Offer:

• Competitive salary range: $105,000 - $135,000

• Comprehensive benefits package including:

1.  100% employer-paid medical and vision insurance for employees and family coverage   buy-up options
2. $25,000 life insurance o 401(k) pension and profit sharing with match
3. Optional dental, AFLAC, and pet insurance plans

• Regular business hours: M-F 8:00am - 5:00pm, Sat 8:30am - 5:00pm

• A supportive, family-oriented work environment • Collaborative team atmosphere including monthly partnership meetings

• Chance to make a direct and real impact on our community's healthcare delivery system

Essential Skills & Abilities:

• Strong interpersonal and relationship-building capabilities

• Excellence in problem-solving and critical thinking

• Proficiency in Microsoft Office Suite and EPIC • Understanding of healthcare regulations and insurance markets

• Ability to maintain composure in fast-paced situations

• Strong organizational and multitasking abilities

• Commitment to private practice values and longevity

Join our practice family in providing exceptional, relationship-centered healthcare while fostering a workplace where everyone feels valued and supported. We're looking for someone who shares our commitment to independent practice and understands the unique value of community-based, physician-owned healthcare.

posted 9.18.2024

Clinic Director

Organization: Rosewood Family Health Center

Location: Portland, Oregon

Employment Duration: Full time

Offer Relocation: Yes

Excempt Status: Exempt

ID: 13817

Description:

Join us as a Clinic Director at Rosewood Family Health Center in Portland, OR. The Clinic Director will work to drive operational efficiency, mentor and develop supervisors and staff, champion diversity and inclusion, ensure compliance with industry regulations, and uphold high practice management standards. The Director's impact will extend beyond the clinic as you collaborate with local healthcare leaders and contribute to the community's well-being while bringing your professional experience and perspective to the broader organizational leadership team.

This position will be responsible for two clinics in the Portland area. Current locations are within a few miles of each other. At YVFWC, our Clinic Directors are site-level business- and operational-minded administrator roles that require a strong interest and desire to oversee day-to-day clinic workflows while engaging with staff, providers, and patients daily. If you're a strategic thinker with a history of generating positive results and have experience in healthcare leadership, we invite you to apply and be an integral part of our mission to deliver exceptional care. Join us in making a positive difference in the communities we serve.

Position Highlights:

• Salary: $119,700-$160,500 DOE with the ability to go higher for highly experienced candidates
• $10,000 sign-on bonus paid with your first paycheck + an additional $1,000 bonus at 12 months
• Relocation assistance is available; ask for more details!

Who we are looking for:

• A Leader who exemplifies excellent customer relations with all patients, visitors, and staff.
• A Strong Communicator who can foster and maintain positive relationships between management and providers.
• A Seasoned Administrator who can set standards, facilitate change, and instill compassionate accountability at all levels.
• A Collaborator who can partner with local healthcare leaders to develop a coordinated delivery system within the clinic community.
• A Team Player who values patient-focused care and can pitch in to support staff when needed.

YVFWC Benefits:

• 100% employer-paid health insurance that includes medical, dental, vision, Rx, and 24/7 telemedicine
• Profit sharing plan 401(a) & 403(b) TSA retirement plans available
• Generous PTO, Eight paid holidays, Employee Assistance Program, and much more!

Essential Functions/Responsibilities/Duties:

• Manages two or more service line clinics/stores (medical, dental, pharmacy), with 45 to 100 FTEs, 25,000 to 65,000 encounters, and an expense budget of $7-16 million.
• Supervises, mentors, and trains direct report staff. Provides continuous performance management and conducts employee performance evaluations. Addresses performance and/or behavior issues, clarifying expectations and providing feedback.
• Supports staff growth and development. Assesses the educational and experience needs of all levels of staff in collaboration with the individual. Encourages staff to seek educational opportunities incorporating job related training in addition to mandatory training.
• Responsible for the recruitment and selection of staff, Providers, and Dentists. Provides orientation to outline job requirements and expectations, policies and procedures, and proper use of tools and equipment.
• Creates and maintains an inclusive work environment that respects diverse ideas, backgrounds, and styles. Supports diversity through the selection, management, and retention of diverse employees. Creates, drives, and maintains an employee engagement culture.
• Responsible for the day-to-day operational management of Medical and Dental Providers and Pharmacy staff.
• Supervises and mentors front office supervisors, nurse supervisors, dental supervisors, pharmacy managers, maintenance supervisors, and administrative assistants. May also supervise clinic managers and administrative services managers on fiscal responsibility, operational efficiency, resource utilization, staffing patterns, and team effectiveness and efficiency.
• Responsible for overall clinical operations that optimize best practices of the patient-centered medical home.
• Responsible for promoting high standards of practice management through the utilization of standardized policies, protocols, and guidelines.
• Responsible for the management of health plan quality metrics as set forth by the organization’s goals and strategic plans.
• Manages the implementation of all YVFWC initiatives, policies, and procedures as they pertain to FQHC Program Requirements and Medical, Dental, and Pharmacy Operations.
• Responsible for the patient experience in all service lines at site(s) and achieving organizational goals for Patient Satisfaction.
• Develops an annual encounter budget for all applicable service lines and is responsible for the achievement of the budget.
• Responsible for achieving enrollment standards, patient quality metrics, patient access, and appropriate ED utilization as required by managed care organizations.
• Manages all workflows at the site, including the clinic billing process for all applicable service lines within the site.
• Exemplifies excellent customer relations with patients, visitors, and other employees. Addresses all patient complaints. Holds staff accountable for conformity to customer service policy and patient satisfaction.
• Partners with local healthcare leaders to develop a coordinated delivery system within the communities serviced by the clinic(s).
• Develops and maintains ties and/or networks in the local community to promote the mission of YVFWC.
• Recommends the establishment, expansion, modification, or elimination of services based on an understanding of community needs, organizational capability, and financial viability.
• Contributes to the creation of the site(s) financial budget and manages variances for all controllable budget line items.
• Develops and drives operational improvement and change management initiatives within the clinic(s). Leads the site leadership team in continuous improvement practices.
• Ensures operational compliance with Joint Commission, Meaningful Use, NCQA, UDS, and local and state/federal regulations.
• Performs other duties as assigned.

Qualifications:

• Education: Bachelor’s Degree in Business Administration, Healthcare Administration, or related field is required; a Master’s Degree in Business Administration, Healthcare Administration, Public Health, or related field is preferred
• Experience: Five years' supervisory or leadership experience in a healthcare environment; Three years' supervisory experience is required with Master’s Degree
• Licenses/Certificates/Registration; Valid Driver’s License and proof of automobile liability insurance coverage.
• Knowledge/Skills/Abilities
• Knowledge of Washington and/or Oregon State Basic Health Plans
• Knowledge of Community and Migrant Health Centers and primary healthcare services
• Ability to problem solve, prioritize, and communicate effectively
• Proficient with Epic (or another patient information system), Microsoft Word, and Excel
• Knowledge of medical and/or dental office operations is preferred
• Ability to speak Spanish preferred

Our mission celebrates diversity. We are committed to equal-opportunity employment.

Apply Here

PI249783658