Oregon Medical Group Management Association

Current Open Positions

  • 03/12/2024 3:10 PM | Mindy Zaubi (Administrator)

    3.12.2024

    COO/Office Manager

    Location: Salem, Oregon

    Organization: Valley View Dermatology

    How to Apply: Please send resume and cover letter to Jake Thielen @ jthielen@valleyviewdermatology.com  I will be doing in person interviews at the PNW Medical Management Conference in April in Portland.

    Valley View Dermatology is the largest single specialty dermatology practice in the Pacific Northwest, with office is Salem, Keizer, Wilsonville, and Lincoln City. We have been serving the mid-Willamette Valley since 1950, and we have been steadily expanding/growing over the past 5 years. Valley View Dermatology has 15 providers, and 82 staff, many who have been with the clinic for 20+ years.

    Valley View Dermatology is currently recruiting for a COO/Office manager to replace our current person, who is retiring after 23 years in the position. The management team consists of CEO, COO/Office Manager, and Lab Manager/CFO. This position works with/reports to the CEO and the clinic Board (6 physicians).

    Job duties include:

    • Supervision and management of the MA team 34 FTEs
    • Assisting in supervision of front office/billing team: 17 FTEs
    • Facilities operations and management
    • Directing day-to-day operations of 4 clinic sites
    • Working with the CEO to develop and implement policies, procedures, and work-flow improvements with a focus on delivering the best patient experience possible.
    • Oversight of Aesthetics department, including assisting with marketing and supply management
    • Actively participating in Board meetings
    • Assisting with strategic plan development including: expansion of the clinic, recruitment of new providers, etc.

    Requirements:

    • Minimum 2 years experience in management of a medical clinic or site
    • Experience with employee management, including direct supervision and hiring.
    • Experience with facilities management and understanding of supply chain management
    • Travel between offices occurs on at least a weekly basis (36 miles furthest commuting distance)
    • Associates or Bachelor’s degree preferred
    • Positive, professional, and upbeat attitude
  • 03/07/2024 7:28 AM | Mindy Zaubi (Administrator)

    posted 3.7.2024

    Administrator

    Location: Portland, Oregon

    Organization: South Tabor Family Physicians

    How to apply: Send Resume to: Brenda Caseday, 503-261-7222, brendac@southtabor.com

    About Our Organization:
    South Tabor Family Physicians is a mid-sized, independently owned family practice clinic. We have been established in the Portland area since 1958 and are honored to be a 4-star Patient Centered Primary Care
    Home (PCPCH). We pride ourselves in taking great care of our patients with an onsite lab, x-ray, and case management with access to nutrition counseling as well as other services. We value our employees and are
    seeking an enthusiastic, friendly, and dedicated team member to become a part of our South Tabor family.

    Job Summary:
    The Administrator is responsible for the overall leadership and direction of the clinic. Oversees and appoints leadership roles. Represents South Tabor Family Physicians as the liaison between clinic, providers, and outside entities.

    Duties and Responsibilities:
    • Responsible for administration, direction, and coordination of all clinic activities.
    • Oversees all staff and leadership. Delegates and assigns responsibility as needed.
    • Create, review and update policies and procedures in coordination with appropriate leadership.
    • Review, assess and report on financial and operational matters.
    • Quality measure meeting participation and engagement.
    • Working knowledge of state and federal healthcare and other regulations.
    • Participate in Patient Centered Primary Care Home Certification (PCPCH). Oversee, delegate, and approve tasks related to maintaining certification.
    • Staff onboarding to include interviews, orientation, and training coordination.
    • Provider recruiting to include training, clinical orientation, and initial schedule coordination.
    • Contract negotiation.
    • Establish policies that promote quality care and promote practice culture and vision.
    • Facilities management.
    • Networking – act as clinic representative at designated board meetings.
    Education/License Requirements:
    • Bachelor’s degree
    • Prefer Master’s degree

    Experience:

    • Minimum of 3 years working in a fast-paced acute hospital or clinic environment in an administrative role.
    • Excellent patient communication, documentation, teaching, leadership, and teamwork skills.
    • Ability to problem solve, think critically, and thrive in a fast-paced environment.
    • Prior contract negotiation and review experience.

     Skills:

    • Requires excellent customer service skills.
    • Requires strong attention to detail.
    • Requires excellent written and verbal communication skills.
    • Requires competency in language, grammar, and spelling.
    • Requires knowledge of insurance changes, regulations and market.
    • Requires proficiency in general office automation including operation of fax machines, copy machines,adding machines, postage machines, and multi-line phone systems.
    • Requires proficiency in working with a PC, the Internet, MS Windows and Microsoft Word, Excel, andOutlook.

    Abilities:

    • Ability to establish/maintain cooperative working relationships with staff and providers.
    • Ability to communicate effectively and in a professional manner with patients using interpersonal skills.
    • Ability to communicate effectively and in a professional manner with patients, providers, vendors,staff, and managers.
    • Ability to recognize when a complaint needs to be escalated.
    • Ability to recognize potential inefficiencies and make appropriate suggestions.
    • Ability to react calmly and effectively in emergency situations and to work well under pressure.
    • Ability to accept responsibility and proceed with tasks as necessary without direct supervision.

    Physical/Mental demands:

    • Combination of sitting, standing, bending, light lifting and walking.
    • Requires a full range of body motion including manual and finger dexterity and hand-eye coordination.
    • Requires corrected vision and hearing to a normal range.
    • Requires the ability to manage stressful situations.
    • Occasional stress from varying demands.
    • Multitasking/Prioritizing.

    Other Requirements:

    • HIPAA compliance is mandatory.
    • Medical terminology.
    • Support the clinic’s philosophy, goals, policies, and procedures.

    This description is intended to provide basic guidelines for meeting job requirements. Responsibilities, knowledge, skills and working conditions may change as the needs of the clinic evolve and change.

  • 02/15/2024 10:10 AM | Mindy Zaubi (Administrator)

    posted 2.15.2024

    Director of Revenue Cycle

    Location: Astoria, Oregon

    Organization: Columbia Memorial Hospital

    Education Requirement: Bachelors Degree

    How to apply: https://pm.healthcaresource.com/cs/columbiamemorial/#/job/2823

    Columbia Memorial Hospital is seeking a Director of Revenue Cycle with demonstrated experience in all aspects of the revenue cycle, business office compliance, and medical insurance billing gained from multi-clinic and critical access-hospitals.

    A minimum of four years of supervisory/staff coordination or leadership is also required. The Director of Revenue Cycle Management is responsible to provide leadership for all aspects of the organization’s Revenue Cycle. This position oversees the overall policies, objectives, and initiatives of Revenue Cycle activities. The Director works collaboratively with Directors, Managers, and Support Staff to review, design, improve and implement processes surrounding patient access, pricing, billing, collections, coding, and patient financial services. The Director also ensures Revenue Cycle integrity through regulatory compliance, proper reimbursement, and outstanding customer service.

    Key Responsibilities:

    • Provides direction and supervision to Patient Financial Services, oversees charge capture and revenue integrity process, and presents a vision for future direction of revenue cycle activities throughout the hospital.
    • Works collaboratively with the Patient Connection Center and Clinic leadership to provide guidance on front and back-office revenue cycle functions, helping to ensure a consistent patient experience from referral to authorization, billing, and collections.
    • Encourages a continuous focus on customer service through patient-centered processes, Patient Friendly Billing, and effective verbal and written communications to patients and bill payers.
    • Reviews departmental performance, policies, and procedures to improve quality, efficiency, and effectiveness of revenue cycle activities and collection of earned revenues.
    • Ensures that key revenue cycle benchmarks including up-front collections, net collection ratio, unbilled receivables, percentage of re-bills, net AR days, and AR over 90 days exceed defined hospital goals and standards.
    • Works collaboratively with coding and compliance to ensure reimbursement accuracy of the hospital and clinic chargemaster.
    • Manages the utilization of collection agencies and monitors their performance.
    • Oversees the Financial Assistance program to effectively meet regulations, public relations and revenue collections.
    • Maximizes use of technology to improve data quality, timely collections, consistency of service, competitive advantage and customer service.
    • Responsible to ensure that patient accounting and reimbursement management computer software is accurately maintained.
    • Researches drafts, prepares and presents policies needing creation or update regarding the overall hospital's revenue cycle.

    Knowledge of/Skill/Ability to:

    • Knowledge of patient focused revenue cycle operations with a metric-driven, performance-based culture of accountability required.
    • Excellent decision-making, delegating, communications, and technical writing skills required.
    • Must have demonstrated leadership skills and ability to foster an environment of teamwork, professionalism, customer satisfaction, high performance, and mutual respect of others, plus possess a “make it happen” attitude and the ability to execute stellar customer service.
    • Create a solution-oriented team environment.
    • Foster an atmosphere of trust and compassion that extends to all caregivers and patient interactions
    • Ability to navigate large quantities of data. Ability to access, download, and manage data in order to understand trends and make actionable decisions.

     Minimum Education: Bachelor’s Degree.

    Minimum Experience: Five years (including two years of supervisory/staff coordination or leadership) of experience in revenue cycle, compliance, and medical insurance billing gained from multi-clinic or acute-hospital facility required.

    Additional Preferred Experience:

    • Critical Access Hospital experience in revenue cycle, compliance, and medical insurance billing preferred.
    • Cerner EMR/Community Works
    • Payor contracting
    • Strong understanding of Medicare advantage plans, CMS and Medicaid billing and compliance
    • Exceptional skills in Excel along with a proven track record of using data to drive best in class decision making.

    This position is a fully onsite role

  • 02/15/2024 10:04 AM | Mindy Zaubi (Administrator)

    posted 2.15.2024

    Director of Finance

    Location: Astoria, Oregon

    Organization: Columbia Memorial Hospital

    Education Requirement: Bachelors Degree

    How to apply: https://pm.healthcaresource.com/cs/columbiamemorial/#/job/3195

    Columbia Memorial Hospital is seeking a Director of Finance with demonstrated experience in the areas of finance, general accounting, and budgeting. Acute-hospital facility experience required. Experience gained at a Critical Access Hospital is also preferred.

    Job Summary

    Responsible for the development, oversight, and coordination of the hospital's services and functions for the areas of finance, general accounting, supply chain, internal control, external audits, rolling forecasting, budgeting, forecasting, cost reporting, tax filings, and financial reporting. Advises department leaders on ways to enhance revenue and control costs. Supports the hospital's Business Intelligence function by ensuring the production of reliable information on a timely basis. Directly supervises the Accounting Manager and Materials Management Manager.

    Knowledge of/Skill/Ability to:

    Accounting principles and concepts; Healthcare revenue and reimbursement principles; Computerized Accounting & Budgeting Systems; Payroll; Supply Chain; Budgeting and Cash flow forecasting techniques; Financial Statement preparation and trends analysis; Strong system and spreadsheet proficiency (Microsoft Excel required); Database Query skills (Microsoft Access preferred); Analytical and Problem-Solving Skills; Communication Skills; Strong Leadership Skills; Act in a consulting capacity; Formulate and operationalize new concepts and ideas for improvement.

    Qualifications:

    • Bachelor degree in Accounting, Finance, or related field
    • 5+ years' of experience in hospital financial management - including 3+ years in managerial positions
    • CPA, FHFMA, CHFP preferred
    • Strong communication and analytical skills to foster understanding and rapport among departments, providers, and consumers of healthcare.
    • Any equivalent combination of experience, which would ensure the ability to satisfactorily perform the functions of the position, may substitute for the above
  • 02/15/2024 9:53 AM | Mindy Zaubi (Administrator)

    posted 2.15.2024

    Manager - Foot and Ankle Clinic

    Clinic Management - Full Time

    Location: Astoria, Oregon

    Organization: Columbia Memorial Hospital

    Education Requirement: Bachelors Degree

    How to apply: https://pm.healthcaresource.com/CS/columbiamemorial/#/job/3112

    Columbia Memorial Hospital is seeking an experienced clinical office manager to lead the CMH-OHSU Health Foot & Ankle Clinic. The Manager provides leadership, supervises, and coordinates the activities of the hospital-owned, Foot & Ankle Clinic. This position plans for and develops clinical programming in the clinic, assuring optimal quality care and continuity for patients and families. The Manager is responsible for overseeing day-to-day business and/or clinical operations. They are responsible for administrative oversight and supervision of all clinical and administrative staff to enhance the quality of care to clinics’ customers. The Manager plans for and oversees annual budgets.

    Key Responsibilities:

    • Monitors clinic and individual provider productivity based on established standards.
    • Provides monthly financial and statistical summaries to the accounting department, CFO,Medical Group Director, and physicians.
    • Participates in CMH planning, decision-making, and policy formulation related to the areas of responsibility.
    • Facilitates appointments with providers on a regular basis.
    • Meets on a regular basis with appropriate hospital managers to ensure continuity of care.
    • Develops strong relationships between the hospital department managers and the clinic(s).
    • Projects future staffing requirements. Develops an effective and efficient staffing plan.
    • In collaboration with the providers/nurses/CMO/VP of Patient Care Services/clinical managers,reviews and revises standards of patient care within the CMH Clinics to ensure delivery ofexcellence in patient care.
    • Assists the VP of Patient Care Services in the formulation of Nursing Standards for the CMHMedical Group.

    Knowledge of/Skill/Ability to:

    • General clinical office procedures and practices; computer and filing systems; knowledge of CPTcodes and modifiers preferred.
    • Computer and financial management skills; computer data entry, telephone, and 10-key.
    • Team leader who participates in and promotes teamwork within the clinic setting.
    • Must have excellent customer service skills and communication skills, including ability to communicate effectively orally and in writing.
    • Multitasking skills and ability to handle disruptions.

    Education and/or Experience:

    • Bachelor's degree or equivalent experience/education.
    • Previous clinic office management experience required.

     This position is a fully onsite role.

    About Us:

    Columbia Memorial Hospital (CMH) is located in the beautiful and historic town of Astoria, Oregon, where the Columbia River meets the Pacific Ocean. At CMH, we are committed to providing person-centered care to our patients and Caregivers. We are a full-service, 25-bed, critical access, not-for-profit, Level IV trauma, Planetree Certified, hospital which includes a robust Medical Group.

    As a Planetree Hospital, CMH has developed dynamic and focused efforts to involve the perspective of patients, family members and staff to increase person-centered care throughout our organization. We value compassionate, courteous, and respectful interactions, patient and family involvement in care planning to include the patient’s goals and preferences, healing design of spaces, community health and a strategic plan that emphasizes person-centered care for the patient and caregiver alike.

    Astoria and the Pacific Northwest has something for everyone to enjoy including living history, outdoor adventures, culinary experiences, beautiful scenery and so much more.

  • 02/15/2024 9:48 AM | Mindy Zaubi (Administrator)

    posted 2.15.2024

    Lab Manager

    Location: Astoria, Oregon

    Organization: Columbia Memorial Hospital

    Education Requirement: ASCP certification (or equivalent) in MT and a BS degree in a related field is required.

    How to apply: https://pm.healthcaresource.com/CS/columbiamemorial/#/job/3015

    Columbia Memorial Hospital (CMH), located in the beautiful and historic town of Astoria, Oregon is seeking an experienced Lab Manager who believes in our mission to help people live their healthiest lives.

    Our Lab Manager position is responsible for the operation and management of the CMH Laboratory Department. The Lab Manager provides overall direction and management, operational planning, quality assurance, technical performance and personnel management of the clinical lab. In addition, the manager will monitor test results, equipment, and laboratory information systems as well as perform,  ssist and support functions within laboratory as needed. This position will also ensure compliance with all regulatory and accreditation requirements affecting laboratory services.

    Education/Experience: ASCP certification (or equivalent) in MT and a BS degree in a related field is required. A minimum five years’ Med Tech experience is required with at least two years’ experience in a management/supervisory role in a clinical laboratory setting. Must have demonstrated knowledge of clinical lab procedures, practices and standards, lab equipment, medical terminology, and safety requirements.

    This is a CMH leadership position that is responsible for delivering customer service which anticipates and exceeds patient expectations and ensures team members in the Lab Department are creating a memorable and positive patient experience.
    We invite you to explore our Planetree Gold-certified organization (www.columbiamemorial.org) and consider an opportunity to join us. When you do, we believe you will fall in love with our charming and family-oriented coastal community.

    This position is a fully onsite role.

    About Us
    Columbia Memorial Hospital (CMH) is located in the beautiful and historic town of Astoria, Oregon, where the Columbia River meets the Pacific Ocean. At CMH, we are committed to providing person-centered care to our patients and Caregivers. We are a full-service, 25-bed, critical access, not-for-profit, Level IV trauma, Planetree Certified, hospital which includes a robust Medical Group.

    As a Planetree Hospital, CMH has developed dynamic and focused efforts to involve the perspective of patients, family members and staff to increase person-centered care throughout our organization. We value compassionate, courteous and respectful interactions, patient and family involvement in care planning to include the patient’s goals and preferences, healing design of spaces, community health and a strategic plan that emphasizes person-centered care for the patient and caregiver alike.

    Astoria and the Pacific Northwest has something for everyone to enjoy including living history, outdoor adventures, culinary experiences, beautiful scenery and so much more.

  • 02/14/2024 9:48 AM | Mindy Zaubi (Administrator)

    posted 2.14.2024

    Director of Revenue Cycle Management

    Location: Eugene, Oregon

    Organization: Slocum Orthopedics

    Education Requirement: BA or Higher

    How to apply: http://www.slocumcenter.com

    Summary/Objective

    Provides overall supervision and management of the Revenue Cycle Management departments and process at Slocum Orthopedics.

    Essential functions

    Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

    • Oversees all functions of the Revenue Cycle process, including coding, eligibility, prior-authorization, payment posting, patient account representatives, charge entry, EDI/claim submission/claims rejects, A/R follow up, patient statements, and external collections activities.
    • Plans, develops, and implements programs, projects, strategies, processes, and technology to continuously improve and manage the revenue cycle and increase profitability.
    • Collects, organizes, analyzes, and disseminates significant amounts of information from various data sources with attention to detail and accuracy, including timeliness.
    • Develops and maintains department dashboards and distributes reports to the appropriate audience. This includes departmental KPIs and reports, executive dashboards, staff productivity, and quality reports, etc.
    • Provides data driven insights and actionable information to drive improvement, increase efficiency, and implement best practices in revenue cycle operations. Monitors key performance indicators and escalates issues to senior management as appropriate 
    • Reports on daily operational statistics as requested by leadership, key findings, insights and recommendations to respective counterparts.
    • Analyzes data for insights into claims management, and for special prevention and denials management projects. This includes identifying denial trends by root cause, Payor-related issues, physician trends, etc.
    • Develops and ensures implementation of policies, guidelines, and implementation procedures; and ensures goals and objectives are properly defined and clearly established.   
    • Provides direction on the incorporation of new providers and client practices into existing patient accounts workflows, with a focus on optimizing AR collection for the group 
    • Motivates and leads high-performing teams; attracts, recruits and retains required members as needed. Hires and trains all revenue cycle personnel in coordinating with subordinate supervisors.
    • Develops staff that can analyze and recommend ongoing improvements to processes, procedures, systems and reports 
    • Determines and maintains appropriate staffing metrics and measurements based on client and business demands. 
    • Works closely with leaders in the areas of Operations, Finance, Human Resources, Information Systems, and Compliance to achieve business objectives and implement organizational strategy.
    • Develops and manages an annual budget. 
    • Works with the CFO and company leaders to develop and implement the revenue cycle strategy.
    • Works closely with IT department to optimize the use of technology to automate revenue cycle functions 
    • Analyzes and resolves problems that affect the revenue cycle, both inside and outside of the Business Office. 
    • Acts as a liaison to clinical and non-clinical departments to ensure that new initiatives and contracts are accurately implemented, monitored and followed 
    • Develops and maintains appropriate internal controls in the Business Office and Coding departments.   
    • Other duties as assigned. 
     
    Competencies
    • Knowledge of all regulatory reimbursement and insurance related requirements
    • Excellent relationship building skills and aptitude for working collaboratively with cross-functional groups
    • Ability to engage in public contact work. 
    • Ability to present in front of large groups.
    • The verbal ability to formulate policies and to interpret and explain those policies and procedures to others.

    ·    The ability to think clearly, exercise sound judgment and to make independent decisions regarding the formulation and application of policies and procedures.

    ·    Excellent oral and written communication skills.

    ·    The maturity and tact necessary to deal effectively with employees and physicians.

    ·     Flexibility in thinking; able to easily adapt to internal and external business changes.

    ·      A logical, highly organized mind.  Be able to work independently with a minimum of direction and instruction.

    ·       The ability to solve practical problems when presented with both concrete and ambiguous information.

    ·       Excellent decision making skills. And an ability to develop creative solutions. 

    ·       Dependability and punctuality.

    ·       Ability to write routine reports and correspondence

    ·       Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

    ·       Knowledge of common Microsoft Office applications such as Excel, Outlook, and Word. 

    ·       Professional, courteous, and welcoming demeanor with staff and management.

    ·       Prioritize work load daily, weekly and monthly

    ·       Communicate clearly, concisely and courteously via phone, email and in person

    Supervisory responsibilities

    ·       Direct reports of Billing, Prior Authorization, and Coding employees.

    Physical demands

    ·       Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

    ·       Able to sit or stand for long periods of time.

    ·       Be able to work on a computer and keyboard for up to eight hours a day.

    Travel required

    ·       Local travel as required for meetings. 

    ·       Domestic and international travel occasionally for meetings and conferences.

    Education and Experience

    • B.A. in health care administration, business, or related field.  Master’s degree preferred.
    • 5-7 years Healthcare Revenue Cycle Management experience overseeing a healthcare revenue cycle and associated staff
    • Strong background in financial management and knowledge of federal and state laws and requirements relating to healthcare management.
    • Prior experience leading various areas of revenue cycle (billing, collections, denials etc.) with proven success in achieving revenue cycle efficiencies and improving cash flow
    • Demonstrated experience in directing and leading others
    • Extensive experience billing Medicare, Medicaid, VA/Government plans, and Commercial insurance.

    ·       A strong working knowledge of computer software and hardware, preferably including working with data processing in a medical environment.

    Affirmative Action/EEO statement

    Slocum is an AA/EEO Disability/Vet Employer.  Slocum has a policy of non-discrimination in the employment and treatment of its employees. Slocum will not discriminate against any employee or applicant for employment because of age, (within legal limits), race, religion, color, national origin, sexual orientation, gender identity, ancestry, sex, disability (within ADA guidelines), or any other legally protected class with respect to hiring, recruitment, promotion, demotion, transfer, termination, salary level, or other forms of compensation and employment privileges.

    Other duties

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Contact us! main@omgma.com | (678) 523-5915 | P.O. Box 1468, Sandpoint, ID 83864

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