Information from Oregon Employment Department
Paid Leave Oregon Rulemaking Notice
August 1, 2024
Official Notice of Permanent Administrative Order
Dear Interested Parties:
Paid Leave Oregon allows employees in Oregon to take paid time off for some of life’s most important moments that impact our families, health, and safety.
You are receiving this email notification because you asked us to let you know about the Oregon Employment Department’s rulemaking activities.
Website notice information
On July 30, 2024, Paid Leave Oregon filed Permanent Administrative Orders for 20 administrative rules relating to appeals, assistance grants, benefits, and equivalent plans with the Secretary of State’s Office. The effective date of these rules is August 1, 2024.
You can find the permanent rules on the Secretary of State’s website, and on our rulemaking website. You can find a summary of the adopted and amended administrative rules in the table below. We’re also including a link to the Batch 11 permanent administrative order.
Public hearings
Paid Leave Oregon held two public rulemaking hearings during the month of June 2024 to receive feedback on the proposed administrative rules. There were 79 attendees at the first rulemaking hearing held Thursday, June 20, 2024 and 15 attendees at the second rulemaking hearing held Monday, June 24, 2024.
We sent an email to more than 150,000 people on June 3, 2024, to notify interested parties that we filed a Notice of Proposed Rulemaking with the Secretary of State’s Office on May 29, 2024. Oregon legislators also received the Notice of Proposed Rulemaking.
The department received written testimony from three people and organizations who emailed the rules@employ.oregon.gov during the formal public comment period, which was open from June 1 through June 30, 2024, at 11:59 p.m. PST. You can find a summary of the hearings and written testimony in the Hearings Officer Report.
Questions?
We understand the rulemaking process may be complex or confusing. We are here to help! Please contact us if:
· You need help understanding the process
· You don’t understand what the rules are saying
· You want to attend a future meeting to provide feedback
· You need accommodations to participate in a future meeting
You can contact Paid Leave Oregon at paidleave@oregon.gov, or you can contact our rules coordinator at Rules@employ.oregon.gov, and we will do our best to help. We are happy to answer any questions.
Stay informed
Visit our website, and sign up to receive Paid Leave Oregon updates.
If you no longer want to receive email notices about the Employment Department’s rulemaking activities, you may unsubscribe from our mailing list.
Summary of Adopted and Amended Administrative Rules
OAR 471-070-1000 – Benefits: Definitions –This administrative rule is being amended to align with changes to health care provider titles made by HB 4010 and HB 4130 during the 2024 legislative session, and to update the definitions for ‘Workday’ and ‘Work week’ to align with 471-070-1040, which provides clarity regarding the calculations of these work periods.
OAR 471-070-1010 – Benefits: Eligibility and Qualifications for Benefits – This administrative rule is being amended to align with statutory changes made by SB 1515 (2024), specifying that employees eligible for worker’s compensation time loss benefits are disqualified from receiving Paid Leave benefits.
OAR 471-070-1040 – Benefits: Calculation of Days and Weeks Worked – This administrative rule explains the process for determining the correct number of work days worked in a work week for the purposes of Paid Leave Oregon benefits calculations.
OAR 471-070-1100 – Benefits: Application for Benefits – This administrative rule is being amended to align with changes made by SB 1515 (2024), clarifying that employees must provide information about their eligibility to receive workers’ compensation time loss benefits.
OAR 471-070-1110 – Benefits: Verification of Family Leave to Care for and Bond with a Child– This administrative rule is being amended to clarify the allowable documents and information needed to verify Paid Leave Oregon claims for leave to care for and bond with a child in the first year after birth, or after placement through adoption, or foster care.
OAR 471-070-1120 – Benefits: Verification of a Serious Health Condition – This administrative rule is being amended to clarify the allowable documents and information needed to verify Paid Leave Oregon medical or family leave claims involving a serious health condition.
OAR 471-070-1130 – Benefits: Verification of Safe Leave – This administrative rule is being amended to clarify the allowable documents and information needed to verify Paid Leave Oregon safe leave claims.
OAR 471-070-1205 – Benefits: Weekly Claims – This administrative rule is being amended to align with changes made by SB 1515 (2024), clarifying that employees must include information in their weekly claims regarding their eligibility to receive workers’ compensation time loss benefits.
OAR 471-070-1210 – Benefits: Updates to a Claim for Leave – This administrative rule is being amended to align with changes made by SB 1515 (2024), clarifying that employees must include information about their eligibility to receive workers’ compensation time loss benefits, when they update a claim for leave.
OAR 471-070-1250 – Benefits: Claimant Designated Representative and Representation of Incapacitated Claimants – This administrative rule is being amended to include the process for recognizing representatives for incapacitated claimants who do not have a claimant designated representative, as well as for individuals who have a power-of-attorney granted by a claimant or are the court-appointed legal guardian or conservator for a claimant.
OAR 471-070-1470 – Benefits: Benefit Payment Offsets, Withholdings and Reductions – This administrative rule is being amended to align with changes made by SB 1515 (2024), clarifying that Paid Leave benefit offsets from garnishment can only be applied for child and spousal support and restitution for crime victims and describing the order these garnishments are applied in.
OAR 471-070-1510 – Benefits: Repayment of Overpaid Benefits; Interest – This administrative rule is being amended to align with changes made under SB 912 from the 2023 legislative session allowing Paid Leave Oregon to secure the repayment of an overpayment through offsets against state tax refunds.
OAR 471-070-1550 – Benefits: Penalties for Employer Misrepresentation – This administrative rule is being amended to clarify that employer penalties for willful misrepresentation will be related to all employee claims, and not just the claims of eligible employees.
OAR 471-070-1560 – Benefits: Disqualification and Penalties for Claimant Misrepresentation – This administrative rule is being amended to align with changes made under SB 912 (2023) specifying that claimants are liable for interest after making a willful false statement or willfully failing to report a material fact to obtain benefits.
OAR 471-070-2210 – Equivalent Plans: Application Requirements and Effective Date – This administrative rule is being amended to clarify the anniversary date of equivalent plans with an effective date of September 3, 2023.
OAR 471-070-2220 – Equivalent Plans: Plan Requirements – This administrative rule is being amended to clarify that the written notice poster, which is required of all equivalent plan employers, must be provided to all employees, regardless of their eligibility for benefits.
OAR 471-070-3710 – Assistance Grants: Application Requirements – This administrative rule outlines the application requirements for small employers seeking assistance grants and is being amended to clarify the requirements for an individual to qualify as a temporary worker for the purpose of an assistance grant.
OAR 471-070-3730 – Assistance Grants: Grant Amounts – This administrative rule, which explains the amounts provided under approved Paid Leave assistance grants, is being amended to replace the term “replacement worker” with “temporary worker,” to align with statute and with changes to OAR 471-070-3710.
OAR 471-070-8005 – Appeals: Request for Hearing – This administrative rule is being amended to note a change in the final date to appeal a department decision. When a decision’s finality date occurs on a weekend or holiday, that date will be extended to the next business day.
It is very important that our voting members prioritize attendance at this meeting.
This meeting is open to all Active Members current in their Oregon MGMA membership as of the date of the meeting.
Please save the date and plan to participate.
We welcome any questions or comments ahead of this meeting: main@omgma.com
________________________________________________
Download Meeting Agenda
View Board Nominee Profiles
Date: Thursday, April 18, 2024
Time: 4:45 PM – 5:30 PM pacific
Location: Hilton Portland Downtown – Portland, Oregon
5:00 PM
5:30 PM
OFFERING FROM THE OREGON STATE TREASURY:
Did you know that businesses and other entities are required to report unclaimed property if they are unable to contact the owner? Common types of unclaimed property include uncashed checks, customer credits, inactive bank accounts, and unapplied deposits.
Oregon State Treasury administers the state’s unclaimed property law. Each year, we offer specialized seminars to help businesses learn about complying.
This year we are offering 12 Holder Reporting Seminars. Visit https://www.oregon.gov/treasury/unclaimed-property/Pages/Holder-Education.aspx to register for the date and time that works best for you.
Seminars are offered online and in person at Oregon State Treasury in Salem, Oregon. The content is identical at all sessions and includes:
Each attendee receives informative course materials and handouts for each workshop.
Call for Board Nominations, Term 2024-2025. Deadline to apply is March 1
Oregon MGMA Board of Directors needs you!
OMGMA is actively seeking nominees to serve on our Board of Directors for the next term: July 1, 2024 – June 30, 2025.
Oregon MGMA, your state professional association, is better and stronger when the Board consists of a cross-section of Board Members who represent a variety of practice types and all areas of the state. Please share your talents and experiences by applying to be on the Board.
Recruiting for:
Deadline to apply is March 1, 2024. To apply CLICK HERE
The Slate of Officers will be announced and ratified during the Annual Member Business Meeting which will take place during the PNW Medical Management Conference, being held April 17-19, 2024 at Hilton Portland Downtown - Portland, Oregon. We would love to announce you as one of the next OMGMA Board Members.
Apply today!
Contact me with questions: main@omgma.com
Pam Colburn, FACMPE
Immediate Past President & Nominations Chair, Oregon MGMA
Pediatric Associates of the Northwest, Portland, OR
The Oregon Medical Group Management Association (OMGMA) is offering two (2) scholarships up to the amount of $500 each to current Oregon MGMA Member(s). These scholarships may only be used toward expenses to attend the 2024 Pacific Northwest Medical Management Conference taking place April 17-19, 2024 at the Hilton Portland Downtown, Portland, Oregon.
A total of 10.75 ACMPE Live CE hours will be available for this conference.
Applicants must meet all required criteria in the Conference Scholarship Policy. This scholarship is non-transferable and may only be awarded to an Oregon MGMA Member once in five years.
Applications may be submitted for a period of 60 days starting 90 days before the conference begins. Applications will not be accepted 30 days prior to conference. Application submission window for the 2024 Pacific Northwest Medical Management Conference begins January 18, 2024 and ends March 18, 2024.
Please CLICK HERE for conference information and registration
Oregon MGMA Committee Involvement for Members
Get involved, join an OMGMA committee, and maximize your investment. Sign up today!
OMGMA welcomes member volunteers and new ideas to their committees. If you are interested in an opportunity to get more engaged with OMGMA, we encourage you to join a committee.
Download and complete this form and check the boxes to indicate which committee you want to participate in. Email completed form back to main@omgma.com. We will follow up with you.
If you have questions, please get in touch with OMGMA for more information.
Thank you for your interest!
ACMPE NEW FELLOW (FACMPE) SCHOLARSHIP
Application window open thru September 1, 2023.
The Oregon Medical Group Management Association (OMGMA) is offering two (2) scholarships up to the amount of $1,000 each, to current OMGMA Member(s) to assist in attending the MGMA National Conference the actual year the FACMPE designation is earned.
The 2023 MGMA National Leaders Conference takes place October 22-25 in Nashville, TN
Applicants must meet all required qualifications stipulated in the ACMPE NEW Fellow (FACMPE) Scholarship Policy.
This scholarship is non-transferable and may only be awarded to an OMGMA Member one time.
The deadline for submitting this application and supporting materials is between July 1st and September 1st. Scholarship winners will be announced by October 1st.
Please CLICK HERE for complete information and details
Oregon MGMA Annual Membership Meeting Agenda
Date: Monday, May 8, 2023
Time: 4:15 PM – 5:00 PM pacific
Location: Greater Tacoma Convention Center -1500 Commerce, Tacoma, WA 98402 | 3rd Floor, Room 316
*this meeting co-insides with the 2023 Pacific Northwest MGMA Conference
4:15 PM
4:45 PM
January 30, 2023
OMGMA is actively seeking nominees to serve on our Board of Directors for the next term: July 1, 2023 – June 30, 2024.
OMGMA, your state professional association, is better and stronger when the Board consists of a cross-section of Board Members who represent a variety of practice types and all areas of the state. Please share your talents and experiences by applying to be on the Board.
Learn more about service on the Board of Directors by reviewing our Executive Handbook.
Deadline to apply is March 3, 2023. To apply CLICK HERE
The Slate of Officers will be announced and ratified during the Annual Member Business Meeting which will take place during the PNW MGMA Conference, being held May 7-9, 2023 at the Greater Tacoma Convention Center, Tacoma, WA. We would love to announce you as one of the next OMGMA Board Members.
Janet Mossman, FACMPE
Pacific Family Medicine, Astoria, Oregon
This meeting is open to all Active Members current in their Oregon MGMA membership
OMGMA Membership Meeting Agenda
Date: Wednesday, May 18, 2022
Time: 4:00 PM - 5:00 PM pacific
Location: Holiday Inn Columbia Riverfront - 909 N. Hayden Island Drive, Portland, Oregon 97217
*this meeting co-insides with the Pacific Northwest MGMA Conference
Download Meeting Agenda and Handouts
4:00 PM
4:10 PM
Contact us! main@omgma.com | (678) 523-5915 | P.O. Box 1468, Sandpoint, ID 83864
Copyright 2024, Oregon Medical Group Management Association
