4.1.2024

COO/Office Manager

Location: Salem, Oregon

Organization: Valley View Dermatology

How to Apply: Please send resume and cover letter to Jake Thielen @ jthielen@valleyviewdermatology.com  I will be doing in person interviews at the PNW Medical Management Conference in April in Portland.

Valley View Dermatology is the largest single specialty dermatology practice in the Pacific Northwest, with office is Salem, Keizer, Wilsonville, and Lincoln City. We have been serving the mid-Willamette Valley since 1950, and we have been steadily expanding/growing over the past 5 years. Valley View Dermatology has 15 providers, and 82 staff, many who have been with the clinic for 20+ years.

Valley View Dermatology is currently recruiting for a COO/Office manager to replace our current person, who is retiring after 23 years in the position. The management team consists of CEO, COO/Office Manager, and Lab Manager/CFO. This position works with/reports to the CEO and the clinic Board (6 physicians).

Job duties include:

• Supervision and management of the MA team 34 FTEs
• Assisting in supervision of front office/billing team: 17 FTEs
• Facilities operations and management
• Directing day-to-day operations of 4 clinic sites
• Working with the CEO to develop and implement policies, procedures, and work-flow improvements with a focus on delivering the best patient experience possible.
• Oversight of Aesthetics department, including assisting with marketing and supply management
• Actively participating in Board meetings
• Assisting with strategic plan development including: expansion of the clinic, recruitment of new providers, etc.

Requirements:

• Minimum 2 years experience in management of a medical clinic or site
• Experience with employee management, including direct supervision and hiring.
• Experience with facilities management and understanding of supply chain management
• Travel between offices occurs on at least a weekly basis (36 miles furthest commuting distance)
• Associates or Bachelor’s degree preferred
• Positive, professional, and upbeat attitude